Older versions of Microsoft Outlook were set by default to deliver all emails into one folder. When you have got multiple POP3 accounts and all the email are delivered into one place things can get confusing. Do you find it frustrating when you (or your customers) have a few different email addresses all coming into your Outlook inbox and you have to spend, depending on how many you have, upwards of an hour sorting through them all and putting them into different folders you’ve probably created down the side? Well, this does not have to be the case and with thanks to email rules and mail settings, it can (and should), all be done for you automatically.

For me, email is one of those things that should be automated as far as is humanly possibly, and so here’s a quick step by step guide on how to set up the process in older versions of Microsoft Outlook. (Note: In Outlook 2010/2013 this problem has been eliminated and so this workaround is for those people still using Microsoft Outlook 2007 or earlier.

First of all, it depends on which version of Microsoft Outlook you are using. There are different ways of doing it for the various versions:

If you are using Microsoft Outlook 2007

  1. Open Microsoft Outlook, click on “Tools” and then select “Account Settings”
  2. Choose the target email account and then click on “Change Folder”image001
  3. Select the specific folder you would store the emails in for that email account and you can also create a new folder for these emails at this point if necessary.image002
  4. Then you repeat the above steps for any other email accounts you may have and the mail you  would like to put into separate folders when the arrive.

If you are using an older version of Microsoft Outlook

  1. Open Microsoft Outlook and click on the tools tab at the top.
  2. Select “Rules and Alerts”
  3. You can then select the required email account you would like sending into the required folder.
  4. You can repeat this process for all the accounts you have.

All versions of MS Outlook have a similar process, but this function is very helpful if you have a few POP3 email accounts delivering a reasonable flow of mail traffic on a daily basis!